Personal Data Controller
The personal data controller is iSecure Sp. z o.o., ul. Sienna 72A / 214, 00-833 Warsaw, e-mail: kontakt@isecure.pl (hereinafter referred to also as “us”, “we” or “iSecure”).
Information on the processing of personal data
iSecure processes personal data in accordance with the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 /EC (hereinafter referred to as a “GDPR”).
The purpose and scope of personal data collection and the legal basis for the processing of personal data
We process personal data for the following purposes:
We process personal data in order to communicate with people who contact us by phone, electronically or via traditional mail. We answer questions, provide information, respond to inquiries, respond to requests for offers, send the requested information (e.g. materials you ask for, e-books). This purpose is our legitimate interest referred to in art. 6 sec. 1 point f GDPR.
We store the data processed for contact purposes for the time necessary to complete the contact / answer questions / send the ordered material, and then until the end of the calendar year following the year in which the case was resolved or the contact ended. We store correspondence for such a period of time for evidence purposes, securing claims or defending against them, which is our legitimate interest referred to in art. 6 sec. 1 point f GDPR.
If you send us an e-mail or telephone inquiries, we kindly ask you to provide only the necessary information.
We process personal data for the purpose of sending the newsletter to people who have agreed to receive it. The basis for the processing of this personal data is the consent indicated in art. 6 sec. 1 point a GDPR. We store such data until the consent is revoked.
If the user is interested in such service, he or she may also receive information from us in the form of a newsletter regarding services related to the protection of personal data, provided by companies that are our business partners (and provide information security services, help in obtaining a liability insurance policy protecting against financial consequences resulting from with GDPR). For this purpose, the person has the option of giving separate consent and the data will be stored by us until its withdrawal.
If you are our client or contractor and you conclude a contract with iSecure, we process the personal data necessary for this purpose in order to conclude and perform this contract, i.e. pursuant to art. 6 sec. 1 point b GDPR. If you are a representative or contact person acting on behalf of our client or contractor, we process your personal data for the purpose of business contact which is our legitimate interest (art. 6 sec. 1 point f GDPR). As business contact we consider all kind of correspondence (electronic or paper) as well as telephone contact regarding the concluded cooperation and the service provided, in particular: making arrangements, arranging business meetings, answering questions, providing information on our part. Our legitimate interest is also contact with contact persons on the client’s side regarding opinions on the performance of the contract, while the initiative of such contact may be approached by both the client and us.
We also process such personal data for tax and accounting purposes when legal provisions oblige us to store or disclose it to appropriate entities. The legal basis for the processing of personal data by us for tax and accounting purposes is art. 6 sec. 1 point c GDPR. We store such data for the time necessary to perform the contract, and then until the claims that may arise from such a contract are time-barred, or for the time required by law. We store data related to concluded contracts for such a period of time for evidence purposes, securing claims or defending against them, which is our legitimate interest as referred to in art. 6 sec. 1 point f GDPR.
If you are a representative of our client or business partner, or a person with whom we contact in connection with cooperation with such an entity, we may process your personal data for the purpose of contact (in paper form) bearing the features of direct marketing (by sending occasional correspondence). Such direct marketing is our legitimate interest and the legal basis for data processing is art. 6 sec. 1 lit. f GDPR. We process the data for this purpose for the duration of the cooperation.
If you use our online store, we will process your personal data for the following purposes: conclusion of the contract (basis: performance of sale agreement or customer’s request before its conclusion – Article 6 (1) (b) of the GDPR), financial reporting (basis: Article 6 (1) (c) in connection with the Act of September 29, 1994 on accounting, the Act of August 29, 1997, Tax Ordinance and the Act of March 11, 2004 on tax from goods and services), as well as: ongoing contact, handling of possible complaints, securing claims – these purposes are our legitimate interests (basis: Article 6 (1) (f) of the GDPR). If you wish to receive the newsletter, the data will be processed with your consent (Article 6 (1) (a) of the GDPR). Data for the above purposes will be processed for the following period: up to a maximum of 5 years counted from the end of the financial year in which the accounting document was issued; in the case of the newsletter’s consent – until its cancellation; we store the data processed for contact purposes for the time necessary to complete the contact / answer the questions, and then until the end of the calendar year, following the year in which the case was resolved or the contact ended; the data necessary for the performance of the contract / complaint consideration are processed for the time necessary for its implementation, and then until the claims that may arise from the contract are time-barred.
If you sign up for our on-line events (in particular webinars), including via our online store, your personal data will be processed for the following purposes: conclusion of the contract (execution of your order for participation in the event, including acceptance of registration , sending an invitation to the event (basis: performance of the contract to conduct the event or request of the participant before its conclusion – Article 6 (1) (b) of the GDPR), compliance with the legal obligation regarding the issuing and accounting of invoices (if you provide personal data to the invoice) as well as financial reporting (basis: art. 6 section 1 letter c in connection with the Act of September 29, 1994 on accounting, the Act of August 29, 1997, Tax Ordinance and the Act of March 11, 2004 on tax from goods and services) and also: ongoing contact, consideration of possible complaints, securing claims – these goals are our legitimate interests (basis: art. 6 sec. 1 lit. f GDPR). If you wish to receive the iSecure newsletter, the data will be processed with your consent (Article 6 (1) (a) of the GDPR).
The data for the above purposes will be processed for the following period: data necessary for the performance of the contract / complaint handling are processed for the time necessary for its implementation, and then until the claims that may arise from the contract are time-barred; we store the data processed for contact purposes for the time necessary to complete the contact / answer the questions, and then until the end of the calendar year, following the year in which the case was resolved or the contact ended; data necessary for the implementation of a paid event will be stored for a maximum of 5 years counted from the end of the financial year in which the accounting document was issued; data processed in the event of consent to the newsletter – until its cancellation.
We run profiles on social networks:
– Facebook – iSecure | Facebook
– LinkedIn – iSecure Sp. z o. o. | LinkedIn
– Twitter – iSecurePL (@iSecurePL) | Twitter
in order to contact their users and to present content on these portals prepared by iSecure, and to promote own activities (including: informing about new events), as well as for analytical and statistical purposes, which is the legitimate interest of the Company consisting in enabling contact with users of portals, promoting and informing about own activities. Via the portals, we can also conduct contests in which the user participates voluntarily. We process the personal data of users of these websites when they visit our profiles or interact with them (likes, comments, direct messages). If you like our post or comment on it, remember that it is visible to other users. We store personal data until you object to their further processing by clicking “I do not like”, withdraw the liking of the entry or remove the comment to the entry, and then for the period required by the obligations imposed by law and / or until the expiry of the limitation period for any claims related to the purposes of processing.
Social networks have their own privacy policies, regulations and data processing rules that bind their users and which we are obliged to observe. If you are a user of such a portal, the processing of your personal data is also subject to these regulations and policies and you can exercise your rights under them.
Data sources
We collect data directly from you if you call us, or correspond with us by e-mail or by traditional means, or leave it in another form (e.g. a business card, a completed form, a purchase in an online store). We can also obtain your data from companies with which we cooperate and which indicate you as a representative or competent contact person. The data we receive in this case are business contact details, or included in the power of attorney or an excerpt from the National Court Register, if you are a representative.
Data recipients
Personal data may be disclosed to employees or associates of iSecure, entities providing support to the Company on the basis of outsourced services and in accordance with the entrustment agreements concluded (e.g. software providers such as: a webinar platform, newsletter platform, suppliers from the areas of: accounting, marketing agency, hosting, website management), entities providing postal and courier services and entities authorized under the law.
We use Freshmail services to deliver the newsletter. You can read the privacy policy and cookies policy of Freshmail here: https://freshmail.com/privacy-policy
We also use Google Analytics services, to which we pass information collected using cookies (statistical information). This information is anonymous and does not constitute personal data. You can read more about the processing of such information here: https://policies.google.com/privacy
Outgoing communication from the online store is handled by Mailgun Technologies, Inc. (see information provided under “Third countries”).
We use the Clickmeeting platform to conduct online events (provided and maintained by this entity), which serves us, e.g. to send invitations to events and the actual implementation of the event.
Electronic payments within the iSecure online store are handled by Autopay S.A. – Rozwiązania i usługi dla firm (autopay.pl). You can find their privacy policy here: Microsoft Word – Polityka prywatności Autopay 28 08 2023.docx.
Third Countries
Within the scope of the online store, we use the services of Mailgun Technologies, Inc. based in San Antonio, Texas, USA. Privacy policy: Mailgun Privacy Policy, GDPR compliance rules: GDPR Email Compliance | EU Data Protection.
Rights of natural persons
You have the following rights:
Voluntary data provision
Providing personal data is voluntary but it may be necessary if the Website User wants to take advantage of some of the possibilities we offer, for example to send a newsletter we need your e-mail address, to answer questions we need your contact details, and when you make a purchase in the store website or you are signing up for an event, we need the data to complete the order.
Automated decision making, including profiling
We do not make decisions based on the automated processing of personal data, nor do we profile personal data.
Cookies and similar technology
Cookies are small text files installed on your device (as a User) browsing our website (Website). Cookies collect information that facilitates the use of the website – e.g. by remembering the User’s visits to the Website and the activities performed by him.
We use the so-called service cookies primarily to provide the User with services provided electronically. Cookies used for this purpose include cookies with data entered by the User (session ID) for the duration of the session (user input cookies).
We use the so-called analytical cookies to improve the quality of services on the Website. Therefore, we and other entities providing analytical and statistical services to us, use cookies by storing information or accessing information already stored in the User’s telecommunications end device (computer, telephone, tablet, etc.). Cookies used for this purpose include Google Analytics cookies used to analyze the way the Website is used by the User, to create statistics and reports on the functioning of the Website.
Both we and our trusted partners also use cookies for marketing purposes, e.g. in connection with targeting Users with behavioral advertising. For this purpose, we and our trusted partners store information or gain access to information already stored in the User’s telecommunications end device (computer, telephone, tablet, etc.).
Analytical tools used by us and our partners
Our Company and our Partners use various solutions and tools used for analytical purposes. Below is some basic information about these tools. Detailed information in this regard can be found in the Privacy Policy of a given partner.
Google Analytics cookies are files used by the Google company to create statistics and reports on the functioning of the Website, in order to analyze how the User uses the Website. Google does not use the collected data to identify the User and does not combine this information to enable identification. Detailed information on the scope and principles of data collection in connection with this service can be found at: Privacy & Terms – Google.
Managing cookie settings
Service cookies that are necessary to use the website are automatically installed on the User’s device. Their use is necessary to provide a telecommunications service (data transmission to display the content) – the User cannot opt out of these cookies if he or she wants to use the Website.
Analytical cookies are not automatically installed by us. The user may grant us permission to install analytical cookies by giving consent when opening the website.
The user may consent to the installation of analytical cookies by clicking the “Accept” button on the banner that appears after entering the website. Then we will be entitled to install analytical cookies in accordance with the settings of the browser used by the User (in the case of default settings, all cookies are installed).
The user may consent to the installation of only selected analytical cookies. To do this, just click the “Manage cookies” button on the banner that appears after entering the website and select the cookies for the installation of which the User wants to consent.
The user may withdraw the consent granted at any time. For this purpose, the User should click on the icon in the lower left corner and select the withdrawal of consent.
Withdrawal of consent to the usage of cookies is also possible through the browser settings. Detailed information on this can be found at the following links:
Internet Explorer: Delete and manage cookies (microsoft.com)
Mozilla Firefox: How to clear the Firefox cache (mozilla.org)
Google Chrome: Manage cookies in Chrome (google.com)
Opera: Web preferences (opera.com)
Safari: Manage cookies and website data in Safari on Mac (apple.com)
In the absence of consent or in the event of withdrawal of consent for a given type and provider of cookies (if the installation of cookies is not accepted in accordance with the browser settings), our Company does not install such cookies on the User’s end device.
The user may at any time verify the status of his current privacy settings for the browser used using the tools available at the following links:
YourOnlineChoices.eu – Your ad choices
WebChoices: Digital Advertising Alliance’s Consumer Choice Tool (aboutads.info)